Exhibitor FAQS

Questions about exhibiting?

Welcome to the IBIE 2025 Exhibitor FAQ page, your go-to resource for answers about showcasing your solutions at IBIE, the premier Baking Expo™. Find essential information and guidance to ensure your expo experience rises to the occasion.

Where is IBIE 2025 taking place?

IBIE 2025 is taking place at the Las Vegas Convention Center, 3150 Paradise Road, Las Vegas, NV 89109 in the North and West Halls.

What are the Expo Hall Hours?

IBIE 2025 Expo Hall Dates and Times are:

IBIE 2025 Show Dates	Times
Sunday, September 14, 2025	10:00 am – 5:00 pm
Monday, September 15, 2025	10:00 am – 5:00 pm
Tuesday, September 16, 2025	10:00 am – 5:00 pm
Wednesday, September 17, 2025	10:00 am – 3:00 pm

How Can I Get the Exhibitor Prospectus?

Download a copy of the Exhibitor Prospectus.

How Can I Get the Exhibitor Rules and Regulations?

Download a copy of the IBIE 2025 Exhibitor Rules and Regulations.

What are the approved exhibitor product categories?

Exhibits should be used to promote goods and services related to approved categories such as:
– Baking equipment and systems
– Business services 
– Cannabis baked goods supplies and services
– Ingredient handling systems 
– Ingredients, flavorings, spices & fillings 
– Packaging materials & systems 
– Pet food equipment & supplies
– Pizza equipment & supplies
– Refrigeration and freezer equipment 
– Sanitation equipment 
– Snack food equipment & supplies
– Technology 
– Transportation & distribution equipment 

When can I sign up for booth space?

IBIE 2025 Space Sales opened on January 16, 2024. Priority Space Selection is offered to members of ABA, BEMA and RBA as well as past exhibitors from IBIE 2022. All qualifying companies for priority space selection were notified and given further direction by both email and direct mail. Selection of booth space will be ordered based on the Priority Points System.

General Space Selection is open up to all suppliers, including new exhibitors, as of February 14, 2024. Booth space for this phase will be assigned on a first-come, first-served basis. Complete your Exhibit Contract here to become an exhibitor.

What are the important deadlines for Exhibit Space Selection?

PRIORITY SPACE SELECTION: Members of ABA, BEMA and RBA and Renewing 2022 Exhibitors
• Contract Launch: January 16, 2024
• Contract Due Date: Received or Postmarked by 11:59 pm CST February 13, 2024
• Space Selection: March 18-26, 2024
Members select first, followed by non-member renewals; based on Priority Points System.

GENERAL SPACE SELECTION: Open to All (No membership or exhibiting history required)
• Contract Launch: February 14, 2024
• Space Selection: April 1, 2024, and ongoing while inventory lasts. First come, first served.

What are the 2025 rates for booth space?

Members receive nearly 25% off exhibit space.
• ABA, BEMA and RBA Member Rates: $37.75 per sq. ft.
• Non-Member Rates: $49.00 per sq. ft.

The contract and 25% initial deposit payment must be received or postmarked by 11:59 pm CT, February 13, 2024, to participate in Priority Space Selection. Companies applying after this date will participate in General Space Selection in April 2024.

Booths will be assigned based on a priority points system, March 18-26, 2024. Applicants will receive an email notifying them of their assigned date and time.

What are the methods of payment for booth space?

A 25% initial deposit is required with the booth application and can be paid through any of the following methods:
Credit Card: Credit card payments are accepted in the online contract system.
Wire Transfer: Instructions for wire transfer are available in the online contract system.
Mail:

POST OFFICE REMITTANCE ADDRESS:	OVERNIGHT COURIER ONLY:
International Baking Industry Exposition P.O. Box 744391 Atlanta, GA 30374-4391	Bank of America Lockbox Services Lockbox 744391 6000 Feldwood Road College Park, GA 30349

What are the exhibit space payment terms?

1. A 25% initial deposit must accompany this Application & Contract.*
2. A second deposit of 25% or an amount equal to 50% of the invoiced cost is due on May 1, 2024.
3. Final payment of 50% must be received no later than January 6, 2025.
* Applications received after May 1, 2024, must be accompanied by 50% of the total estimated space costs.
* Applications received after January 6, 2025, must be accompanied by 100% of the total estimated space costs.

How can I access the Exhibit Space Application & Contract Form?

Complete your Exhibit Contract here to become an exhibitor now.

If your company qualifies for Priority Space Selection, please contact the exhibit sales team at [email protected] to receive your booking code (unique password credentials).

what are priority points and how are they used?

Please visit the Priority Points System page for full details. Priority Points will be posted there in February 2024. For questions regarding points or to discuss your company’s particular situation please contact Samantha Moore or feel free to schedule a meeting here.

Where can I access the Exhibit Resource Center?

Contracted Exhibitors are able to log in to the Resource Center here.

What are the Marketing, Sponsorship and Media Offerings for Exhibitors?

Explore the IBIE Sponsorship and Media Prospectus to discover ways to market your brand before, during and after IBIE 2025.

Monorail Discounts & Las Vegas Loop

MONORAIL
The Las Vegas Monorail Company provides transportation service that runs along the Las Vegas resort corridor and connects ten major resort properties and the Las Vegas Convention Center. IBIE attendees can purchase discounted passes using this link.

The Monorail is the easiest, fastest and most convenient way to get from one end of the Strip to the other in just minutes. Trains arrive every few minutes at each of our seven stations: MGM Grand Station, Horseshoe/Paris Las Vegas Station, Flamingo/Caesars Palace Station, Harrah’s/TheLINQ Station, Boingo Station at Las Vegas Convention Center, Westgate Las Vegas Station and SAHARA Las Vegas Station. The system is open 7 a.m. to Midnight Monday, 7 a.m. to 2 a.m. Tuesday through Thursday and 7 a.m. to 3 a.m. Friday through Sunday. 

VEGAS LOOP AT THE LVCC – fast, convenient, free on-campus transportation!

Looking to travel around the Las Vegas Convention Center campus? Vegas Loop at the Las Vegas Convention Center quickly transports passengers throughout the 200-acre Las Vegas Convention Center campus in a fun and convenient way, free of charge. The system consists of two one-way, .8-mile-long tunnels built to accommodate all-electric Tesla vehicles driving at speeds of up to 35 mph. The LVCC Loop reduces a 25-minute walk to a less than two-minute ride.

Attendees can access Vegas Loop at Las Vegas Convention Center via four stations:
1. South Station – Adjacent to South Hall, this station is located aboveground
2. Central Station – Near the Central Hall Main Entrance, this station is located belowground and is accessible via escalator or elevator
3. West Station – Adjacent to West Hall, this station is located aboveground
4. Riviera Station – At the North side of the West Hall closest to Elvis Presley Drive, with direct access to Resorts World. This station is located aboveground.

The Vegas Loop has officially opened the Resorts World Passenger Station, providing direct access to and from the Las Vegas Convention Center. Riders can now access the Resorts World station from any of the Convention Center stations (South Station, Central station, West Station and Riviera Station).

There is currently no charge to travel between stations at the Convention Center or from The Convention Center to Resorts World Station.

Visit lvloop.com/tickets to purchase tickets for rides departing from Resorts World. Hours of operation will vary based upon event calendar at the Las Vegas Convention Center.

How do I book a hotel room?

Special hotel rates and travel discounts are available exclusively for IBIE 2025 participants through onPeak, the ONLY official housing provider for the Baking Expo™. The reservation system will open in April 2024.

When does housing open?

Housing opens in April 2024! To receive the best hotel rates in Las Vegas, click here and make your hotel reservations once it opens. Did you know that IBIE has dedicated exhibitor housing concierges who can help you book a block of rooms with additional discounts and perks for your team? Be sure to contact IBIE’s official housing provider for one-on-one support in booking!

Who is IBIE’s official housing provider?

onPeak is the only official housing provider for IBIE 2025. IBIE cannot guarantee room rates or availability by any other company or representative. Hotel reservations made through any company other than onPeak are at the exclusive risk of the individual and cannot be guaranteed by IBIE.

CAN WE EARN ADDITIONAL PRIORITY POINTS FOR STAYING IN THE ROOM BLOCK?

Staying in the official IBIE Hotels offers exhibitors the opportunity to earn even more Priority Points for the following Expo. Exhibitors are eligible for three additional space selection priority points when 75% or more of their registered exhibitor staff books and stays in the official IBIE block of rooms through onPeak. Contact Sarah Moore directly to book quickly and with additional assistance.

What Are Hotel Housing Scams?

If you are contacted about booking rooms by a company other than onPeak, please contact us immediately. Unauthorized housing providers for the IBIE 2025 show include (but are not limited to): BookMyRooms.

onPeak will work closely with IBIE to prevent unauthorized solicitations of IBIE Exhibitors and Attendees and will pursue these poachers to prevent future contact. A “poacher” is defined as a hotel or third-party hotel agency that is unaffiliated with the event, yet solicits business from known or potential event participants. Why is this a problem? These unaffiliated organizations offer nonexistent rooms or false pricing, which can cost IBIE participants hundreds of dollars.

WHAT ARE FAKE LIST VENDORS & UNAUTHORIZED PUBLICATIONS?

IBIE does NOT sell attendee contact lists or data. Rogue list brokers often send email solicitations to trade show exhibitors offering to sell attendee lists for marketing purposes. Their contact lists are NOT real IBIE attendees.

In addition to lists, unofficial publications (like “Baking Industry News” by Source Group Publications) are NOT supported by or affiliated with IBIE in any way.

These scams are pervasive in the business events industry, and not unique to IBIE. Despite threats of legal action from IBIE, they’re very difficult to pursue.

While we make every attempt to prevent unauthorized solicitations of IBIE Exhibitors, it’s not always possible. Please contact us at [email protected] if you have questions or concerns about the validity of third-party communications you receive.

WHAT ARE THE EXHIBITOR BADGE ALLOTMENTS

Exhibitors are provided three (3) complimentary exhibitor badges per 150 sq. ft. of exhibit space purchased, with a minimum of three (3) badges per company. Additional badges are $100 outside of the exhibitor allotment.

Booth size in sq. ft.	Number of complimentary badges*
100-299	3
300-449	6
450-599	9
600-749	12
750+3 additional badges per 150 sq. ft.	15+

*For all booth sizes that are not a multiple of 150, the number of comp badges is determined by rounding down to the closest multiple of 150.

What are the badge pickup Hours?

The dates, times and locations for Exhibitor Badge Pickup will be listed here in 2025.

Thursday, September 11	10:00 am – 3:00 pm	Exhibitor Registration in North and West Halls (Exhibitor Pick Up Only)
Friday, September 12	9:30 am – 3:00 pm 1:00 pm – 3:00 pm	Exhibitor Registration in North and West Halls (Exhibitor Pick Up Only) Attendee Registration in North and West Halls
Saturday, September 13	7:30 am – 5:00 pm	Attendee and Exhibitor Registration in North and West Halls
Sunday, September 14	7:30 am – 5:00 pm	Attendee and Exhibitor Registration in North and West Halls
Monday, September 15	8:00 am – 5:00 pm	Attendee and Exhibitor Registration in North and West Halls
Tuesday, September 16	8:00 am – 5:00 pm	Attendee and Exhibitor Registration in North and West Halls
Wednesday, September 17	8:00 am – 1:00 pm	Attendee and Exhibitor Registration in North and West Halls

What are the EXHIBITOR BADGE PICK-UP DIRECTIONS?

All pre-registered exhibitor staff will receive an email with their individual bar codes. Barcodes are used to print badges on-site in the designated Registration areas in the North and West Halls.

• INDIVIDUALS: booth staff can print their individual badge at any scan & go counter with their bar code, or by using the search function to look up their name.
• GROUP PICK-UP: if preferred, the booth key contact (exhibit manager) may print ALL exhibitor staff badges for your company at once. To do so, please visit the “Group Badge Pick-Up” counter in the designated Registration areas.

NOTE: Badges can only be printed once.

If the booth key contact has already printed ALL badges for the group, (meaning all individual exhibit staff badges were printed) and an individual attempts to pick up their badge on their own, they will be directed to retrieve their badge from the key contact for the booth. The individual’s badge will NOT be re-printed.
Similarly to the above, if the individual exhibit staff member has already picked up their badge, and then the key contact attempts to print ALL staff badges, then they will receive all badges except for the individual badge that has already been picked up.

Are there any other resources i should know of?

Show Schedule-At-A-Glance (Coming Soon)
IBIE 2025 Sponsorship and Media Prospectus
Hotel & Travel Info
Las Vegas Guide
Mobile App (Coming Soon)

additional questions?

The IBIE 2025 Exhibit Management Team can be reached via email at [email protected], by phone at +1-312-321-6837 or connecting directly with one of the contacts below.

Email the Exhibits team