Registration Consent Policy for IBIE 2025

badge policy

All participants who attend the International Baking Industry Exposition (IBIE) and IBIEducate must be registered with a full registration applicable to their attendee type. Badges must be worn at all times in the Las Vegas Convention Center and at any off-site official IBIE events to ensure the safety and security of all attendees. Admittance to the expo floor or education sessions will be denied should a participant not have the correct badge at the time of entry. Badge sharing is not allowed and will be strictly enforced by access control personnel and security.

REGISTRATION CANCELLATION AND REFUND POLICY

REGISTRATION CANCELLATION

A full refund for a purchased registration or IBIEducate educational item will be issued if cancelled by 11:59 pm ET on Wednesday, August 6, 2025. Refund requests must be in writing via email to [email protected]. After the cut-off date, refunds will not be issued.

SUBSTITUTION POLICY

Penalty-free substitutions can be made from a registered attendee/exhibitor to another representative from the same organization on or before September 10, 2025. Before this deadline, substitution requests must be submitted in writing via email to [email protected]. After 11:59 pm ET, September 10, 2025, substitutions must be made in person at IBIE Registration (located in the West and North Halls) and will only be approved if the original registrant’s badge has not been printed. However, if the original registrant’s badge was already printed and turned in at the time of the request of substitution, the substitution will be granted. If the badge has been printed and NOT turned in, the substitution will not be granted.

The new registrant will have the same access to everything connected to that record; however, if the new registrant does not want to take advantage of any items included in the registration outside of the badge for the tradeshow, they can request a refund in writing by emailing [email protected] or by asking to see the registration manager onsite.

Once a badge has been printed it cannot be replaced. Attendees must purchase another badge at the prevailing onsite rate applicable to their attendee type. Please go to the registration area to request a new badge. You will be asked to show identification.

GUEST REGISTRATION POLICY

A guest registration type is reserved for an individual who has no connection to the baking industry except for being a spouse or a friend of a baking industry professional. Spouses who work together in the bakery industry are considered as two separate baker attendees; one of the spouses cannot be registered using a guest pass.

During registration, an attendee who wishes to register a guest will be asked to confirm the below statement at the time of registration:

By selecting this non-industry guest/spouse registration item, you are certifying the person(s) that you are registering as the non-industry guest/spouse do not work in the baking industry in any capacity. By registering this person as a non-industry guest/spouse, that person will not be eligible to attend any session as part of the IBIEducate Education program and will only be allowed admittance to the tradeshow floor for the Baking Expo™.

Guest registrations will be reviewed.

CHILDREN AND STROLLER POLICY

NO CHILDREN ARE PERMITTED ON THE SHOW FLOOR.

Children under the age of 13 (12 and younger, including infants carried in a body carrier/stroller) are not permitted on the exhibit floor. IBIE Management will strictly enforce this rule for safety and insurance purposes. NO EXCEPTIONS. For teens 13+ years of age, evidence such as a birth certificate or official ID is required as proof prior to entry.

Show management has the final decision on whether a child has permission to enter the IBIE show floor. No exceptions will be made to grant IBIE show floor access to any children under the full and complete age of 13 as of the date of requested entry to the IBIE show floor.

CANNIBIS POLICY

Cannabis, including marijuana and CBD oils, may not be possessed, used, or consumed at IBIE 2025. IBIE and its officers, directors, employees, and agents hereby disclaim liability for any possession, use, or consumption of cannabis by any IBIE exhibitor or participant. Any exhibitor or participant who violates the prohibition on the possession, use, or consumption of cannabis at IBIE will be solely responsible for any consequences, claims, demands, or damages under applicable federal or state law and by participating in IBIE agrees to release, hold harmless, and indemnify IBIE for any consequences, claims, demands, or damages that may arise from the exhibitor or participant’s possession, use, or consumption of cannabis at IBIE.

UNACCEPTABLE BEHAVIOR

Unacceptable behavior will not be tolerated. Unacceptable behavior includes but is not limited to:

Harassment, intimidation, or discrimination in any form
Verbal abuse, which includes but is not limited to verbal or written comments, or visual images that are sexually suggestive, or that denigrate or show hostility or aversion toward an individual, or group of individuals, or that create an intimidating, hostile, or offensive environment, or that unreasonably interfere with an individual’s ability to participate in the event
Unwelcome sexual advances, requests for sexual favors, or other unwelcome physical, verbal, visual, or other conduct of a sexual nature
Repeated disruption of presentations, including detracting comments or solicitation of attendees; all participants must comply with the instructions of the moderator and any IBIE event staff
Expressed or implied threat of physical or professional harm, including actual or threatened personal or professional retaliation for a rejection or report of unacceptable behavior

CONSEQUENCES AND REPORTING OF UNACCEPTABLE BEHAVIOR

Unacceptable behavior will not be tolerated. If a participant is seen engaging in unacceptable behavior, IBIE event staff are empowered to take appropriate actions that may include, but are not limited to, removal from the event without warning and/or involving local law enforcement.

If you are the subject of, or witness to any violations of the IBIE Event Code of Conduct, you can email IBIE at [email protected]. This IBIE Event Code of Conduct may be revised at any time by IBIE and the terms are non-negotiable.

PHOTOGRAPHY CONSENT

When you attend IBIE you enter an area where photography, audio, and video recording may occur. By attending the event, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, webcasts, promotional purposes, telecasts, advertising, inclusion on websites, or any other purpose by IBIE and its affiliates and representatives. You release IBIE, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication of interviews, photographs, computer images, video and/or or sound recordings.

By attending the event, you waive all rights you may have to any claims for payment or royalties in connection with any exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by IBIE or the person or entity designated to do so by IBIE. You have been fully informed of your consent, waiver of liability, and release before entering the event.

ANTITRUST POLICY

The International Baking Industry Exposition LLC Committee meetings are important, legitimate industry gatherings. However, they also offer opportunities for agreements among competitors that, even if innocently conceived, later may be found to violate the antitrust laws. Antitrust violations can lead to large civil penalties and, in some cases, to substantial criminal fines, debarment, and lengthy prison terms. A successful private plaintiff can recover three times its actual damages, as well as its attorneys’ fees. IBIE is firmly committed to strict adherence to the antitrust laws. These laws generally bar agreements that limit competition. For example, they prohibit competitors from agreeing about:

Prices they will charge to customers or pay to suppliers
How they will calculate prices
Other terms of sale or purchase, including credit terms
Exchange of current or future price information
Which competitor will sell to which customer, or buy from which supplier
Whether they will buy from a particular supplier or sell to a particular customer
The areas and products where each of them will concentrate its sales efforts
How much output each of them will produce
Whether to bid and the terms of bids to a government agency at any level

A prohibited agreement need not be written or even expressly stated. Recently, a respected judge said that an illegal agreement could be inferred from “a wink or a nod.”

IBIE Committee members and participants should watch what they say and not only in formal meetings, but also in all business and social venues.

Antitrust violators often have made the mistake of assuming they won’t be caught. However, the Justice Department’s Antitrust Division uses federal agents and a variety of covert methods to identify violators.

Just being the subject of an antitrust investigation can be very expensive, so it is important to avoid appearances of misconduct as well as outright violations. Moreover, undergoing an investigation can be nerve-wracking and distracting for the companies and individuals involved, and investigations can last for years.

IBIE strongly encourages participation at all levels within the LLC. Adherence to these guidelines will help us all avoid antitrust issues.

If you have any questions about antitrust issues, please consult IBIE’s general counsel.